Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres, and pride ourselves on supporting the teaching and research of the university as Caretakers of a Legacy.'
The Event Manager plans and manages the audio visual and furnishings for special events implemented by Event Services. In addition, coordinates the services of any contractors hired by Event Services and helps to manage any additional services provided by other Stanford Departments. The Event Manager has the overall responsibility for ensuring that the logistics for special events operate smoothly and that the technical services for the event are delivered successfully.
What you will do in this role: You will be responsible for (but not limited to):
Client meetings to help plan the logistics and define the scope for events as well as explaining the various services offered by the department or other LBRE divisions.
Ensures the details of the services provided are carried out smoothly, directly overseeing staff when necessary.
Examines the total plans for the event to determine what is needed; also anticipates or identifies needs that the client might not have expressed.
Works with minimal supervision and in context with the rest of the team at Event Services.
Schedule staff, contractors and equipment in such a manner as to ensure a positive end result.
Plays an active role with the various Big 5 events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit Weekend, and Commencement) that take place campus-wide.
Maintain records related to venues and vendors.
Meet with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
Serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.
Take responsibility for budget planning and management, venue management, and equipment and facilities management.
Build and maintain relationships with internal and external partners.
Negotiate vendor contracts to minimize liability and risks.
Research and provide recommendations for potential event locations and evaluate alternatives.
Procure and coordinate vendor services.
* - Other duties may also be assigned
To be successful in this role you must bring:
Associate degree and three years of relevant experience or combination of education and relevant experience.
Valid Non-Commercial Class California Driver's License.
This person must be able to work in a multi-task, fast paced environment that will also entail early morning, night and weekend work. All of the events this person manages are important to the University and many are highly visible.
This person must have the skills and ability to remain calm during a large complex event and deal with emerging situations effectively.
Must exhibit excellent communication (verbal/written) and customer service skills.
Attention to detail, deadlines, and the ability to prioritize/manage workflow are essential on a daily basis.
Should have a solid understanding of audio visual components (projection, sound, lighting), furnishings and logistics for all types of events.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs is desired.
Experience with IntelliEvent and Social Tables a plus.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums.
Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Drive vehicle day and/or night with non-commercial license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May require some travel and working evenings and weekends.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Location: Land, Buildings and Real Estate, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.