Westtown School is a Quaker, co-educational, college preparatory day and boarding school for students in pre-kindergarten through twelfth grade, located in eastern Pennsylvania. Founded in 1799, Westtown is the oldest continuously operating co-educational boarding school in the country. With a diverse total student body of 732 students, the school maintains a commitment to educational excellence and innovation, with a Quaker heritage that celebrates families of all faiths and traditions. Westtown remains steadfast in its commitment to develop extraordinarily prepared and deeply ethical adults ready to lead and serve.
Guided by the essential Quaker calling to seek out and honor that of God in each of us, Westtown School challenges its students to realize their individual gifts while learning and living together in a diverse community. Westtown inspires and prepares its graduates to be stewards and leaders of a better world.
What we teach and how we teach are reflections of the ideals upon which Westtown was founded. At the heart of our curriculum, our interactions with one another and our community life are the values and practices of the Religious Society of Friends - the Quakers. What does this mean at our school?
That each voice is valued and encouraged
That we have a profound respect for diversity
We have a dedication to peace and justice in community and in the world
We maintain a special focus on service, stewardship and social responsibility
Our values make us who we are
Diversity and Inclusivity at Westtown
As a Friends school, Westtown School is a community of learners who value - and are themselves strengthened by - the rich diversity of its members. In order to prepare students for living and leading in a diverse and complex world, we welcome students, families, faculty, staff, and trustees with differences based on (but not limited to) race, color, ethnicity, religion, age, gender, gender identity and expression, sexual orientation, family structure, and economic background.
Campus and Facilities Westtown School’s campus offers exceptional resources including its expansive acreage and many modernized facilities:
600 acre campus
14 acre lake with beach and boathouse
Arboretum and natural forest
Instructional organic farm
Athletic Center with 4 basketball courts (which also double as volleyball and indoor tennis courts), indoor track, dedicated wrestling room, 25-meter pool, fitness center, dance studio, training room, locker facilities and meeting spaces
9 playing fields
14 tennis courts
Ropes course with 22 elements
$13m Science Center with state-of-the-art classrooms and lab space
Barton-Test Theater with seating for 530, computerized lighting system, a scene shop and costume shop
Art gallery, three art studios, a ceramics room, chorus room, orchestra room, five music practice rooms, and a recording/sound studio
Three computer labs and all classrooms outfitted with state-of-the-art audio-visual systems
Quaker Meeting House
Four dormitories with capacity for 380, all of which have been renovated within the past five years
62 faculty houses and apartments
Position Description: Director of Auxiliary Programs
Reporting to the Dean of Finance and Operations, the Director of Auxiliary Programs is responsible for strategic planning, operations, market development, program design, promotion, budgeting, monitoring, and evaluation of all Westtown Auxiliary Programs including athletic camps, day and overnight camps, aquatics program, and after school programs. This position is also responsible for scheduling and managing all the third-party rentals of Westtown facilities.
Essential Functions and Key Objectives
Strategic Program Development
Build vibrant programs that achieve annual and long-term net revenue growth targets, support the school’s mission and program, and build Westtown’s market exposure as an independent Quaker day and boarding school.
Collaborate with school leadership, administration, and faculty to ensure all auxiliary programs align with and support Westtown’s mission and philosophy
Design, enhance, and expand program offerings that align with our long-term strategic auxiliary programs vision and financial objectives
Continually explore innovative opportunities for leveraging the intellectual and physical assets of the school
Annually seek and analyze input from participants and staff regarding the quality of their program experience
Continually explore opportunities for supporting school admissions and building the school’s exposure in the independent school market
Seek to identify partnerships that may enhance auxiliary program potential
Ensure program participants have a safe and positive experience such that they return and/or recommend our programs to others.
Oversee and manage all auxiliary programs including but not limited to: Westtown Summer Camp, Westtown Aquatics Club, MooseTracks and MooseKids, after school enrichment programs, Westtown Ropes Course
Provide an appropriately safe, caring, and enriching environment for all auxiliary program participants
Establish routines, provide positive guidance, and enforce policies and procedures, including disciplinary policies, in accordance with Westtown’s stated values
Provide ongoing training, supervision, support, and professional development of all faculty and staff of auxiliary programs
Supervise the After School Program Director who oversees all aspects of MooseTracks and MooseKids on a daily basis including discipline matters and communication with parents
Develop and oversee all safety and health protocols in coordination with school risk management plan
Provide support to Westtown Summer Academic Courses
Drive auxiliary revenue through rental partnerships that align with the school’s mission and effectively balance maximizing revenue while minimizing the impact on Westtown’s programs and facilities.
Oversee all aspects of campus rentals by following policies, protocols, and procedures for facilities usage for all auxiliary events and programs on Westtown’s campus
Develop relationships with community rental partners in order to understand their goals and specific facility needs for all events on campus
Establish regular communication with the Facilities Department to support auxiliary events and programs
Effectively manage risk through consistent use of facility use agreements and clear communication of school policies and procedures
Train and manage the scheduling of Auxiliary staff members to provide customer service and supervision for community rental partners on campus
Consistently maintain the calendaring and invoicing records through FS Direct
Collaborate with the Security, Facilities, Athletic and Academic departments to ensure that the rental schedule has minimal impact on daily operations
Regularly invoice community partners, and coordinate with Finance to track payment
Ensure that the Auxiliary Programs’ financial performance meets or exceeds budgeted expectations.
Prepare an annual budget covering all aspects of program revenues and expenses to ensure profitability
Monitor revenues and expenses on a monthly basis, and in accordance with budgetary restrictions for bottom line performance across all programs
Provide the Finance Department with all the information necessary to complete the financials in an accurate and timely manner
Work with individual program directors to ensure profitability of their programs
Establish appropriate compensation for all auxiliary program employees in coordination with the Dean of Finance and Operations and the Director of Human Resources
Marketing, Communication, and Recruitment
Effectively promote the programs so as to achieve the enrollment and revenue targets.
Working closely with the Dean of Finance and Operations and colleagues in Finance, set appropriate enrollment and revenue targets each season
In coordination with the Communications department, develop and implement a comprehensive marketing strategy for all auxiliary programs
Ensure that all auxiliary programs have an effective and accurate internet presence including website, social media, and digital marketing
Plan and coordinate the publishing and advertising of program catalogues, brochures, and schedules
Manage all public relations and marketing initiatives including open houses, brochures, camp fairs, and ad placement to promote and communicate the programs to prospective and enrolled participants
Write and distribute regular communications among auxiliary program constituencies that effectively provide updated information and a sense of community
Serve as primary recruiter to all programs and manage the activities of others charged with recruitment
Partner with the Admissions Office to develop mutually beneficial strategies to encourage auxiliary programs participants to apply for enrollment at the school and vice versa
Administration and Operations
Ensure that the administration of the programs is efficient and effective.
Oversee registration for all auxiliary programs
Ensure the auxiliary programs database is accurate and comprehensive
Prepare reports for and communicate with Westtown leadership to ensure awareness of auxiliary program performance
Execute and oversee all contracts related to programs
Serve as a member of the Crisis Management Team, as needed
Ensure that all auxiliary programs are in compliance with all applicable regulations of licensing and governing entities
Staffing and Team-building
Hire and manage to build a stable, effective, customer-focused team.
In collaboration with Human Resources
Recruit, hire, and train all Westtown auxiliary program employees
Ensure that all necessary and required employment forms, including background checks, are completed and on file
Coordinate and communicate payroll as needed
Conduct annual performance reviews of direct reports, and coordinate performance reviews of all other auxiliary programs personnel, including camp counselors
Participate in special assignments and projects as needed to improve school operations (i.e. buildings and grounds, safety, accreditation, committees, etc.)
Perform other duties as assigned by the Dean of Finance and Operations
Affinity for Quaker education and process, the mission and values of Westtown School, and the respectful, collaborative, inclusive environment we strive to create. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. Successful candidates will have the energy and ambition to develop and lead Westtown’s Auxiliary Programs to the highest degree of educational excellence. They will be organized, attentive to detail, and motivated by authentic interest in the experience of the participants in the programs.
The requirements listed below are representative of the knowledge, skill, and/or ability required to perform essential functions of the job:
5-7 years of summer/auxiliary program experience or equivalent
3-5 years of progressively responsible experience managing summer/auxiliary programs or equivalent
Bachelor’s degree required
The ability to think strategically in developing, enhancing, and refining summer/auxiliary programs in the broader context of a mission-driven independent school
A high level of integrity and an extraordinary work ethic
Well-developed collaborative work style; ability to interact with employees at all levels of the community
A love of children
Strong financial acumen with demonstrated ability to develop and manage a budget
Excellent project management and organizational skills
Expertise in marketing summer or similar programs using a variety of technology resources including social media
Ability to understand youth development programming, applicable regulations/laws, trends, best practices and new developments in the field
A creative self-starter who brings wisdom, perspective, confidence and excellent problem solving skills to the position
A strong cultural competency and ability to work with a diverse community
Knowledge and skill to negotiate and manage contracts
Excellent oral and written communication skills
Strong analytical skills with the ability to quickly and regularly adjust strategy based on the School’s needs
An independent and strategic thinker capable of understanding the full scope of projects while seeing individual tasks through to completion
Experience with Microsoft Office products, Google applications, database management, website development, and digital media
A positive outlook, and a sense of humor
Ability to walk for long periods of time around campus
Ability to lift and/or move up to 30 pounds
Ability to climb stairs
Ability to sit at a desk working on a computer
Statement of Inclusivity and Non-Discrimination
Guided by the Quaker belief that there is that of God in all persons, Westtown School is a community of learners who value, and are themselves strengthened by, the rich diversity of its members. As a school, we seek to prepare students for living and leading in a diverse and complex world. As a community, we aspire to inclusivity and respect. In accordance with our Quaker heritage and identity, we welcome qualified students, faculty, staff, and trustees of any race, color, national or ethnic origin, citizenship status, religion, ancestry, sex, gender, gender identity and expression, sexual orientation, age, genetic information, military or veteran status, family structure including marital or parental status, and socioeconomic status. Westtown School does not discriminate against individuals on the basis of these characteristics in any of its policies, procedures, or practices relating to admission, access to activities or programs, hiring, or other employment-related decisions.
Competitive salary, generous benefits package, including campus housing.
Interested, qualified candidates should send a cover letter and resume to: Sherri Farenwald, Director of Human Resources, at http://tiny.cc/westtown_careercenter and select Show All Job Openings.
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