At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: December 2, 2019
The Center for Jewish Studies is a diverse and interdisciplinary campus unit administered through the Arts & Humanities Division in the College of Letters & Science. Both the graduate and undergraduate academic programs emphasize this interdisciplinary agenda. PhD students can apply to the faculty committee to pursue a Designated Emphasis in Jewish Studies' in addition to their primary doctoral subject. Undergraduates in any department can choose a Minor in Jewish Studies' in addition to their major field of study. The Center also sponsors an annual series of Endowed Lectures, and hosts visiting faculty who augment both course offerings and public lectures. Close collaboration with several affiliated institutions serves to enhance programming through co-sponsorship and outreach to a broad audience around the Bay Area.
Assists the Manager in day-to-day tasks in running a busy office, which includes correspondence, reception, scanning, typing, mailing, filing, answering phones, and running errands.
Helps promote Magnes programs via email, mailings, and flyer creation.
Functions effectively with frequent interruptions in a busy environment with tight deadlines while maintaining a pleasant and respectful demeanor and providing attention to detail.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies.
Staffs front desk during public hours.
Turn on lights and secure building entry/exit doors at the beginning of the Museum hours and ensures that the building is cleared, lights are off and doors locked at closing time.
Be alert for any safety and security hazards, building maintenance.
Submitting service tickets (via Angus online system) for all building related issues.
Update monitors in the entrance and lobby area of the Magnes.
Meeting and Event Support:
Takes minutes at weekly staff meetings.
Maintains Magnes calendar of internal and external events, taking note of campus calendar and other potential event conflicts.
Assists with event and program staffing and logistics including being present at events to ensure adherence to Magnes and Campus policies, coordinating catering, and overseeing operation and care of audio visual equipment, tables, chairs, and other event equipment.
Student Security Monitors:
Supervise, aide and maintain operational control of student security monitors when The Magnes is open to the public.
Schedule student security monitors to work at the Magnes during open hours while being aware of their class schedules and finding alternative monitors when the scheduled monitor cannot work his/her scheduled shift. This may involve staffing at the front desk when an alternate student monitor cannot be scheduled.
Work with Student Security monitors to maintain patron attendance record of Museum.
Ensures new security student monitors are trained and kept abreast of current information and Campus Security policies.
Works with student monitors to ensure a safe environment for Museum employees, users and visitors, and protect the collections in the building.
Helps promote Magnes programs via email, mailings and flyer creation.
Update Magnes website via Drupal and social media content.
Formats and sends out monthly e-blasts using MailChimp.
Makes routine website updates.
Assists with monthly email updates to Magnes donors and patrons using MailChimp.
Works with multiple campus entities including Risk Management and UCPD to obtain event approvals and approved permits as needed.
Excellent written and verbal communication skills.
High proficiency with the following computer applications: Microsoft Office (Word, Excel), email marketing platforms (MailChimp), google apps, Adobe Acrobat Pro, Indesign, and Photoshop.
Highly refined interpersonal skills to assist museum visitors.
Demonstrated ability to work effectively and collaboratively with diverse groups of people, including faculty, staff, and students, within UC Berkeley campus, and external groups.
Must be flexible and willing to work some evening and weekends; schedule varies.
Ability to focus and pay strict attention to detail in a fast paced environment.
Is able to work with a high level of accuracy in a busy environment while maintaining focus on the important tasks at hand.
Basic emergency training- follow guideline to evacuate the building safely.
Ability to monitor entrances and exits.
Skill in monitoring and operating security systems and surveillance systems.
High school diploma and/or equivalent experience/training
Experience with web content platform management (Drupal) and social media and marketing.
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience within the range of $21.43 - $27.27, Steps 1.0 - 12.0.
For information on the comprehensive benefits package offered by the University visit:
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.