A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Candidates that do not include a cover letter with their resume will not be considered for the position.
This position will provide event planning and graphic design support to the departments of Asian Languages & Cultures, Germanic Languages & Literatures, Middle East Studies, Romance Languages & Literatures, Slavic Languages & Literatures and the Institute for the Humanities; a few hours over the course of the year will also be provided to the Humanities Collaboratory. This position will be part of a team that supports the previously named units which are located in the Modern Languages Building (MLB) and South Thayer Building (STB). The position will report to three Chief Administrators. Occasional weekend and evening work may be required in support of events.
This is a non-exempt position.
Graphic Design - 50%
Partner with event sponsors (primarily faculty) to design original flyers and posters for seminars, lecture series, and donor events.
Create posters, flyers, digital signage, event programs, itineraries and other required materials in support of events organized and sponsored by the units supported by the MLB Thayer Events and Communication Team.
Design logos for events and department use.
Plan layout and content of departmental newsletters in collaboration with faculty, staff, and unit administrators; solicit content ideas and articles. Coordinate mailing.
Coordinate printing of all designed materials; collaborate with unit staff on the distribution of posters and other materials.
Develop relationships with faculty, graduate students and staff in order to develop content and enhance the content of publicity materials by understanding the cultures of the Departments.
Event Planning and Support - 50%
Organize and coordinate event logistics for departmental receptions, seminars, colloquia and lectures including, but not limited to, catering, venues, audio/visual and IT needs, travel, and honorarium payments. Utilize internal tracking mechanisms in order to ensure all team members are aware of the status of events. Be present, or ensure coverage, at events to manage all event details. Communicate with organizers and invited guests regarding event logistics.
Work directly with event sponsors/faculty to coordinate all needed logistics for events including flights, ground transportation, lodging, venues, A/V and tech, catering, and other event-specific needs.
Set up for events and coordinate break-down of events.
Track expenses and maintain budget spreadsheets.
Prepare materials related to events including but not limited to itineraries, programs, and other print material.
Take or coordinate taking of pictures at departmental events for historical purposes and use in newsletters or on websites.
Provide back-up support for other staff on the MLB-Thayer Events Communication team including website and social media support.
Associate’s degree in graphic design or general studies.
An eye for creative designs to enhance the work and missions of partner departments.
High level of proficiency in InDesign and Photoshop
Self-starter able to work with limited direction
Extremely high attention to detail.
Previous experience editing and proofreading copy for public dissemination.
The ability to work in a fast-paced and dynamic environment with multiple and, sometimes, conflicting priorities.
Proven ability and willingness to work with diverse populations.
Demonstrated ability to work as a member of a team, fostering positive relationships and communication.
High level of oral and written communication skills.
The person in this position must have the ability to easily move across campus moving a cart of equipment, food, or other items needed for event set up. Ability to move a cart weighing up to 50 pounds is required as well as the ability to move 10-15 pounds of such items if needed. Chosen candidate must have the ability to physically set up and tear down for events including moving and arranging tables, chairs, and mobile equipment. This position requires the ability to move materials weighing up to 25 pounds to a height of 3-4 feet and set them on tables, carts, or other surfaces.
The person in this position frequently communicates with individuals for whom English is not their first language; he or she must be able to exchange accurate information in these situations.
Ability to navigate the sometimes complicated difficulties in working for seven to eight different units and reporting to three different supervisors simultaneously.
Bachelor’s degree in graphic design or a field related to one of the supported units.
Two or more years experience working in a higher education setting.
Two or more years experience planning events in a higher education or corporate setting.
Experience with Google and Microsoft Office suites of products.
At least three years experience with Adobe Creative Cloud.
Please Note : This position is 100% (40 hrs per week), 44 weeks per year and 80% (32 hrs per week) eight weeks per year (June and July).
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future. The University of Michigan is committed to foster learning, creativity and productivity, and to support the vigorous exchange of ideas and information, not only in the classroom but in the workplace by:
Creating a work environment in which people treat each other with respect and dignity, regardless of roles, responsibilities or differences.
Providing support, direction and resources enabling us to accomplish the responsibilities of our jobs and to reach the goals that are set for professional and personal growth.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 175220
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.