The Stanford Center for Continuing Medical Education is seeking a Compliance and Meeting Planning Specialist. Reporting to the Associate Director, Education Development, the Compliance and Meeting Planning Specialist role is ideal for a detail-savvy organizer who is thorough about logistics, planning and processes to ensure CME activities are completed successfully, and with exceptional customer service. The individual in this role will take an organized and service-oriented approach to:
Ensure compliance with each CME activity has been met according to ACCME accreditation criteria/standards and organization policies. Consult with activity stakeholders, coach/enforce standard operating procedures, create/collect documentation, and process/record items for documentation in a central repository for files and database.
Manage the logistics of meetings as assigned. This will include but not be limited to coordination of logistics, coordinating services for the activity, such as selecting facilities or scheduling rooms, determine and select catering needs, coordinate event marketing, prepare event materials, order and coordinate audio/visual needs, make travel arrangements for guest speakers, handle invitations, and track event attendance. Respond to requests quickly and professionally.
Maintain internal database and shared drive file according to established organization procedures as set by management. Provide updates, organize and audit to ensure data and files are in compliance and meet standards.
Coordination and planning of CME or other professional conferences/events experience;
Certification in meeting planning;
Solid knowledge of ACCME and AMA accreditation requirements.
Preferred knowledge of customer relationship management (CMS)or learning management systems (LMS).
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience or combination of education and relevant experience such as, planning events, conferences, programs etc.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
Excellent project management skills, and the ability to manage complex timelines and multiple projects.
Ability to work both independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
Exceptional customer service skills with the ability to cultivate partnerships.
Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.
Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
Ability to interact with a broad spectrum of customers.
CERTIFICATIONS & LICENSES:
Valid Non-Commercial Class California Driver's License.
Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
Drive vehicle day and/or night with non-commercial license.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORKING CONDITIONS:
May require some travel and working evenings and weekends.
WORK STANDARDS (from JDL)
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Additional Information
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.