With moderate supervision by the Associate Director of Development Events and some latitude for independent judgment, coordinate events for Pratt's Institutional Advancement department, including fundraising outreach, logistical management, and administrative duties.
Plan and execute logistical details for events including off-site fundraising galas and benefits, commencement, cocktail receptions, cultivation dinners, luncheons, and on-campus lectures.
Coordinate logistics with event vendors including caterer, AV and lighting, transportation, designers, and consultants. Create and distribute requests for proposals, review vendor proposals, negotiations, coordinating payments, on-site management of vendors at events.
Outreach and administrative duties to include drafting solicitation letters, prepare copy for print materials and electronic outreach, research and compile mailing lists, prepare and execute mailings, follow-up and communication with donors and patrons of events.
Work with donor relations officer to ensure that all event donors are stewarded and acknowledged.
Work closely with other Institutional Advancement areas, including major gifts, publications, donor relations, communications, alumni relations, corporate relations, research, and operations.
Liaise with trustees, honorees, and special event donors and guests during the planning process and at events.
Manage relations and communications with Pratt faculty, staff, and departments for IA events. (e.g., Deans, Chairs, Finance and Administration, Facilities, Security, etc.).
Utilize Raiser's Edge to input donor information, create queries, pull lists and reports, and track various event tasks such as participant registration and seating arrangements.
Track expenses and income for special events using Raiser's Edge and excel.
Schedule and manage volunteers and staff duties at events.
Prepare event timelines and agendas.
On-site management at events. Some evenings and weekends required leading up to and on event days.
Perform all other related duties as assigned.
Education: High school diploma is required; college degree preferred.
Experience: At least 3-4 years of related experience in not-for-profit or higher education events fundraising.
Knowledge and Skills:
Must have above average computer skills including working with databases, Microsoft Office including Word and Excel.
Raiser's Edge experience required.
Strong organizational, interpersonal, and verbal and written communications skills required.
Must be a self-starter with ability to produce under deadline pressure with attention to detail.
Must possess strong confidence in applying quick, smart, independent judgment, decision making, and problem solving when necessary.
Demonstrated ability to work effectively both independently and as a team member and to maintain a cool head while meeting deadlines required.
An understanding of the important role of diversity, equity, and inclusion to institutional advancement.
Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 References via our on-line reference tool system. At least 2 of your References must be, or have been, your direct managers.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion or belief, national or ethnic origin, citizenship, marital or domestic partnership status, sexual orientation, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.
Internal Number: 109786185
About Pratt Institute
The mission of Pratt Institute is to educate artists and creative professionals to be responsible contributors to society. Pratt seeks to instill in all graduates aesthetic judgment, professional knowledge, collaborative skills, and technical expertise. With a firm grounding in the liberal arts and sciences, a Pratt education blends theory with creative application in preparing graduates to become leaders in their professions. Pratt enrolls a diverse group of highly talented and dedicated students, challenging them to achieve their full potential.