The Facilities Manager is part of the Administrative Staff at the Blair School of Music at Vanderbilt University, and is a key individual contributor responsible for the oversight of building maintenance at Blair. Reporting directly to the Assistant to the Dean at Blair, the Facilities Manager will be the primary contact for receiving maintenance work orders, interacting regularly with Blair staff and faculty, Plant Operations and other areas related to building care. Responsible for submission of space-related procurement requests in Oracle. The Blair School hosts approximately 400 music events per year, and educates 2500 VU undergraduate students, as well as 800 precollege and adult students during the academic school year.
The Blair School of Music serves as the focal point within Vanderbilt University for the study of music as a human endeavor and as a performing art. Music offers to all persons a medium for the expression of the human spirit. Accordingly, the Blair School of Music addresses music through a broad array of academic, pedagogical, and performing activities. Consistent with the mission of Vanderbilt University, the School maintains and promotes the highest standards in the pursuit of scholarly and creative work, in the delivery of instruction, and in the promotion of professional and public service.
In its scholarly and creative work, the Blair School of Music proposes to advance the discovery of knowledge, to expand the horizons of musical expression, to promote academic excellence, and to sustain an environment supporting these pursuits by faculty and students.
Pedagogically, the Blair School is committed to providing superior musical instruction to pre-collegiate and adult students in the environs of Nashville, Tennessee; stimulating classroom and studio instruction to collegiate music majors and minors; and, to the students of Vanderbilt University at large, an array of academically rigorous, culturally enriching courses appropriate to one of the nations' leading institutions of higher learning.
In its commitment to professional and public service, the Blair School of Music contributes to cultural and intellectual life at Vanderbilt University and throughout the region through concerts, lectures, and recitals by faculty and students, and by providing a forum for visiting artists, scholars, and composers of national stature.
Duties and Responsibilities
Work Order submission via AiM. High volume of work orders submitted, requiring follow up as needed until jobs are complete.
Regularly walk through the building, checking for safety, noting issues, furniture for surplus, removing damaged or broken furniture or other objects.
Request additional housekeeping associated with event needs. Report housekeeping issues as appropriate to supervisors.
Assist in arranging setup of events, working with Dean's office & Technical Operations.
Inventory: Update inventory lists as needed. Check information against yearly capital inventory list sent from Contract and Grant Accounting (takes up to one week to verify inventory in the fall).
Annual space move planning to accommodate for faculty changes/additions. Includes all communication to faculty, faculty needs, submission of requests (Plant Ops, Surplus, IT voice services, Blair IT) and ordering of supplies needed to make move successful. Follow up until completion. Coordinate day-of moves.
Annual Space Survey: Assist Campus Planning in collecting space usage data including functional usage and occupants.
Submit all POs/NPOs associated with building maintenance, including cargo van and capital equipment (like pianos).
Assign, manage and maintain student lockers.
Serve as back up for managing building keys
Serve as back up for front desk.
Other duties as assigned.
Blair Cargo Van
Responsible for maintenance of vans, making sure yearly insurance information is in the vans, and making sure accident reporting information is in the vans. Taking van for yearly emissions check on Craighead Street.
Track drivers in certification process and check out Van Drivers
Safety and Security
Monthly reports for Automatic External Defibrillators (AED) using Premedics, at Blair.
Fire Extinguisher safety check coordination.
Attend monthly Campus Emergency Management Planning (CEMP) meetings if Assistant to the Dean cannot attend.
Emergency management in conjunction with Dean's office.
Share security camera oversight and other security related updates with front desk assistant.
Building Card Readers
Coordinate card reader door schedule with Commodore Card Office. Also make requests for new faculty, students and staff to be added for card reader access at Blair.
Building and Room Projects
Coordinate projects such as sound proofing, flooring and new furniture installation. Paint, lighting, etc.
Ensure teaching studios and classrooms are ready for the start of the academic year, annually.
Coordinate with Technical Operations Director in Performance Halls
Assist with annual inspections and ensure compliance with VU Plant Operations and OSHA guidelines, working with Public Safety/Emergency Preparedness Office to comply.
Receive and coordinate instrument moves within building.
Order equipment such as music stands and racks.
VUIT and Blair IT Team
Work with AV team, VUIT and Blair IT on building technical needs, including classroom systems.
Profile of an Ideal Candidate
A high school diploma or GED is necessary.
A Bachelor's degree from an accredited institution of higher education is preferred.
At least four years of relevant experience is preferred.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community is necessary.
Ability to communicate effectively, both orally and in writing is necessary.
Ability to make administrative/procedural decisions and judgments is necessary.
Organizing and coordinating skills are necessary.
Ability to perform complex tasks and to prioritize multiple projects is necessary.
Records maintenance skills are necessary.
Ability to prepare research reports and proposals is preferred.
Ability to provide technical advice and information to staff in area of expertise is necessary.
Ability to analyze budgetary line items for compliance with budget guidelines is necessary.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is atop-15 private research university offering a full range of undergraduate,graduate and professional degrees. Vanderbilt is situated on a 330-acre campusnear the thriving city center, serving more than 12,000 students and employingalmost 7,000 faculty and staff. Theuniversity's students, staff, and faculty frequently cite Nashville and thesurrounding area as one of the many perks of being a part of the Vanderbiltcommunity. VanderbiltUniversity is a place where your expertise will be valued, your knowledgeexpanded, and your abilities challenged. It is a place where your diversity issought and celebrated. Vanderbilt was recently named as oneof ‘America's Best Large Employers’ and the top employer in Tennessee and theNashville metropolitan area in 2018 (Forbes).
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefitspackage including health, dental, vision, life, accidental death &dismemberment, disability insurance, paid time off, and a 403(b) retirementplan with employer match. Vanderbilt offers tuition assistance to employees,spouses, and dependent children.
Commitment to Equity,Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of adiverse and inclusive academic community of faculty, staff, and students. We seek individuals who arecommitted to this goal and our campus values.
Internal Number: 1900364
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.