The Production Coordinator will schedule staff for the Event Services (ES) team (Audio Visual & Event Crew). There are approximately 24 SEIU staff members plus casual or contracted labor that require scheduling in IntelliEvent (the ES management system). The coordinator will qualify the scope of work and align with technician's skill set. The production coordinator will support (4) supervisors in the staffing needs of the department. Core Duties:
Working with Supervisor, plan, organize and schedule workflow for Audio Visual technicians and Event Crew, merging skill set with scheduling requirements.
Compile daily, weekly, and multi-week schedules.
Assigns technicians to their daily task and shift start times. Ensures that technical staff has accurate information to perform their assignments.
Responsible for distributing information (schedules, job sheets, maps) to the staff in both digital and physical forms.
Follow-up, problem-solve, trouble-shoot processes, communicate scheduling information to event management staff.
Anticipate and evaluate workload and identify if additional resources will be necessary.
In conjunction with Supervisors monitor, track, review, and establish work priorities to meet operational needs.
Identify opportunities to improve processes, planning or performance through analysis of workflow, project demands and expectations.
In conjunction with supervisors review vendor quotes and services to coordinate with Event Managers and Event Coordinators.
Coordinate safety training and participate in emergency preparedness. Serve as safety advocate by identified safety issues; tracking communicating and implementing procedures with management staff.
Oversee, document and coordinate access for staff in the following; TRAKA key security, card access to buildings.
Participate in Big 5 events (New Student Orientation, Reunion Homecoming, Family Weekend, Admit, Commencement)
Assist in recruitment and facilitation of onboarding orientation for all technicians or crew.
May occasionally work overtime as needed.
- Other duties may also be assigned
Minimum Education and Experience Required High school diploma and three years of administrative experience, or combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required
Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
Familiarity with audio visual equipment and uses beneficial.
Must have the ability to do administrative work independently.
Working knowledge of applications such as Excel, Word, PowerPoint, Project.
Experience working with internal and external vendors and services contracting.
Occasionally twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 50 pounds
Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >50 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Working Conditions:
May be exposed to noise > 80dB TWA.
Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: Land, Buildings and Real Estate, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.