The Assistant Director reports to the Director of University Events. Working in collaboration with the other members of the Office of University Events, the Assistant Director plans and coordinates event services necessary for the successful production of events for the Office of University Advancement, the Office of the President and other offices throughout the University as needed. The Assistant Director independently manages the planning and logistics of each assigned special event. Supporting actions include, but are not limited to; identifying and securing event space; identifying, negotiating with, and hiring service providers (i.e. A/V, linens, lighting); working with caterers and other food and beverage providers to seek bids and develop appropriate menus and service plans; coordinating programming elements; maintaining guest lists; managing all event mailings and communications; interfacing with attendees; and tracking information pertaining to each event. The Assistant Director will use their best judgment to establish, monitor, and revise event goals, budgets, and timelines. The Assistant Director is responsible for ensuring that the multitude of details and mechanics required to execute high quality special events are flawlessly orchestrated from start to finish. In addition, the Assistant Director serves as part of a team that provides general support as needed for other University events.
The Assistant Director will manage the student employees involved in the Presidential Ambassador Program. This program enlists Northeastern University students to serve as representatives of the University at events throughout the year. Students involved in this program are given special training on etiquette, professional demeanor, customer service and other areas in preparation for their roles at events. The Assistant Director will be responsible for interviewing, hiring, training and coordinating Ambassadors during their time in the program. The Assistant Director will also create and maintain policies and procedures surrounding the Ambassador Program.
The Assistant Director must demonstrate the ability to work in a fast-paced environment and possess high levels of customer service and professionalism, particularly in stressful situations. He or she must be available for evening/weekend hours and able to travel as needed.
Bachelor’s degree and at least 4-6 years of event coordination or event management experience required, preferably in higher education. Experience managing student workers or volunteers preferred. Strong organizational and communication skills, both verbal and written, are critical. Must be extremely detail-oriented, able to work independently, and prioritize work to meet expectations and deadlines. Must have demonstrated ability to multitask. Strong project management and budget management skills are preferred. Must demonstrate the ability to work in a fast-paced environment and possess high levels of customer service and professionalism, particularly in stressful situations. Must be available for evening/weekend hours and able to travel as needed.
Requisition Number: STFR005167
Notes for JobElephant:
Amanda Collins firstname.lastname@example.org
Internal Number: 59071
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.