The Coordinator of University Events reports to the Director of University Events.
Working in collaboration with the other members of the Office of University Events, the Coordinator plans and executes event services necessary for the successful production of events for the Office of University Advancement, the Office of the President and other offices throughout the University as needed.
The Coordinator, under the direction of the Director plans logistics for each assigned special event. Supporting actions include, but are not limited to; identifying and securing event space; identifying, negotiating with, and hiring service providers (i.e. caterers, A/V, linens, lighting); coordinating programming elements; maintaining guest lists; managing all event mailings and communications; interfacing with attendees; and tracking information pertaining to each event. The Coordinator is responsible for ensuring that the multitude of details and mechanics required to execute high quality special events are flawlessly orchestrated from start to finish.
The Coordinator will assist the Assistant Director in collaborative operations with the President's office and the President's residence. This will include editing documents such as menus and timelines that are to be presented to the President, scheduling deliveries and services at 34 Beacon, and assisting the President and the President's family with special requests. The Coordinator will keep updated records of protocols and procedures for the residence and maintain inventory documents of event supplies at the residence.
In addition, the Coordinator serves as part of a team that provides general support as needed for other University events.
The Events Coordinator must demonstrate the ability to work in a fast-paced environment and possess high levels of customer service and professionalism, particularly in stressful situations. He or she must be available for evening/weekend hours and able to travel as needed.
Bachelor's degree required. At least 2-3 years of event planning experience with an emphasis on food and beverage and fine dining service preferred. Experience in fundraising a plus. Superior guest relations skills. Strong ability to multi-task and juggle many projects at once. Impeccable attention to detail and accuracy. Proficiency required with data input, data extraction, and assembly of data and information (i.e. for mailings, guest lists). Excellent oral and written communication skills.
Requisition Number: STFR005154
Internal Number: 58971
About Northeastern University
Founded in 1898, Northeastern University is a private research university located in the heart of Boston. Northeastern is a leader in worldwide experiential learning, urban engagement, and interdisciplinary research that meets global and societal needs. Our broad mix of experience-based education programs?our signature cooperative education program, as well as student research, service learning, and global learning?build the connections that enable students to transform their lives. The University offers a comprehensive range of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools.