Meets with faculty quarterly to determine course needs and develop a timeline for providing support for the term, including:
Coordinating arrangements for visiting lecturers quarterly, including parking, and providing directions and facilitating communication on behalf of faculty.
Proctoring exams as needed, including Kaplan, Examsoft, or other course related exams
Scheduling and arranging for audiovisual equipment for classes and reserving needed equipment.
Prints course rosters the first week of each term and works with faculty to correct any discrepancies by communicating with student and the registrar\u2019s office.
Uploads postings and other course related materials as required during the quarter, including articles from the library, quizzes/tests, power points that accompany weekly lectures and other \u201cjust in time\u201d materials
Provides updated book lists to students and to the bookstores, including price and ISBN, per guidelines and clarifies with the faculty of records any discrepancies that need to be addressed.
Maintains an electronic and two hard copies of all syllabi both quarterly
Maintains department computer and equipment check systems weekly and follows up on equipment that has not been turned in and or that needs to be repaired or updated, including performing computer updates quarterly.
Coordinates the editing, proofing, printing and distribution of course materials appropriately.
Keeps student files up to date by filing weekly.
Schedules use of simulation lab, course break out rooms, grand rounds, videotaping related to the course and keeps record of communication and confirmations related to these schedules to be referenced by faculty of record weekly.
Works with the SON placement coordinator if questions arise about clinical site information and orientation materials that faculty and students reference as part of the course quarterly.
Initiates group email communications as needed with program faculty, students and other academic committees or groups related to courses, programs and ILCs.
Responsible for maintaining the security of student files, maintaining the log-out system, and providing appropriate access for students and faculty who request access to files.
Assists with the orientation for new students, faculty and staff, and participates in events such as admissions, convocation, graduation as needed.
Provides technical support to faculty with Outlook, PowerPoint, Excel, Internet, and data base technologies (Banner) as needed.
May assist with program data entry projects, quarterly and as needed for admission, graduation and/or other specialized projects where additional support is needed.
Responsible for technology support for the campus including maintaining computer, providing orientation and training for media equipment, software applications; video conferencing support; and working with key stakeholders involved in technology on the host campus daily.
Public Relations Support
Responds daily to phone calls and email from the public and OHSU community pertaining to academic courses and programs, responding with a professional level of proficiency and integrity.
Responds daily to priority requests re-adjusts workload as needed and keeps the academic manager and faculty appropriately informed
Participates in committee meetings, sets agendas, assists with meeting arrangements, and takes minutes as assigned.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm
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